Do you lead a team or own a business and need to regularly send proposals and contracts to your clients?
If that’s the case, you know how painful the sales management process can be.
First, create a proposal using your genetic template.
Then spend hours tweaking it to fit your needs. The next step is to send it to your prospects manually. Wait to hear back. Chase your prospects a few times. Finally get approval from them to go ahead and draft the contract. Draft the agreement from a generic template. Spend hours tweaking it, so it fits your needs. Send it across, and wait for your potential clients to print, sign, and send it back.
The thing with potential clients is that you need to strike while the iron is hot. And if you’re hoping to close them, you also need to make the process as smooth as possible.
Now, there’s a reason why 56% of professionals prefer electronic contracts over paper versions. So, while you’re getting bogged down in paperwork and endless back and forth, you might be losing your precious prospects. That’s exactly what document automation software such as PandaDoc can help you with.
PandaDoc helps you streamline your processes by allowing you to quickly create a large volume of high-quality documents, including contracts and proposals. The software is designed to make the digital document creation and management process smoother for businesses and their clients.
While PandaDoc is quite popular, there are many other comparable document automation software applications that work just as well.
But with so many options, which one is best for your business?
Well, you’re in luck as we’ve done the groundwork for you!
In this blog, we’ll first review PandaDoc, before deep-diving into the platform’s main competitors.
PandaDoc is a document automation software that allows businesses to send proposals, contracts, quotes, and any other types of documents requiring a legally binding electronic signature.
It’s one of the most popular document applications because it provides companies with a one-stop solution for document creation, editing, and signing.
PandaDoc makes the business document creation process really quick and effective with an easy-to-use drag and drop feature. The app also has 400 templates to help you customize your documents to your needs.
What’s more, in a bid to make the whole marketing and sales management process smoother for the team, it integrates with many different tools such as Salesforce, Monday.com, Zoom, Canva, or Zendesk. And it also allows businesses to add a library of pre-approved contracts to ensure all documents are compliant with regulations.
One of the complaints users have been formulating regarding PandaDoc is that it’s so powerful that the learning curve can be steep.
You can choose the free plan offering you the ability to request an e-signature for as many documents as you want if you don’t require document creation or CRM integration. Alternatively, you can opt for one of the paid plans starting at $19 per user and per month.
The app has a 14-day free trial and also provides the option for businesses to request a demo.
DocuSign is a fast and secure way for companies to send, sign and approve documents, proposals, quotes, and contracts. Just like with PandaDoc, it has a drag-and-drop feature making the creation document process really quick.
And it’s also a very comprehensive sales process management tool. DocuSign allows businesses to automate the agreement process with some great features such as:
- Contract creation automation
- Contract customization
- Seamless integration with other management systems (Salesforce, Oracle, SAP, etc.)
- Contract tracking: once a document has been signed, DocuSign sends users a notification, making it easy for teams to keep track of the sales process.
- The AI contract analyzer helps streamline the contract review process by conducting an in-depth risk analysis.
Some of the most common complaints from users are the lack of template customization and the slow customer service.
Much like its competitors, DocuSign offers three different plans:
- The Personal plan: For $10 a month for a single user, this plan is perfect for solo entrepreneurs who only need to send up to 5 documents requiring an e-signature a month.
- The Standard plan: For $25 a month per user, you can assign up to 5 team members, and send an unlimited number of documents requiring an e-signature. It also allows shared templates and team reports.
- Business Pro: This plan costs $40 per user per month and has many more advanced features compared to the Standard plan. These include the option to collect payments and bulk send contracts or quotes.
Proposify is excellent for businesses that need a wide range of high-quality templates. In fact, the quality of Proposify’s templates consistently appears in the plethora of online reviews you’ll find about the product. Plus, many companies enjoy how easy it is to customize any template and how professional it makes their sales document look.
What’s more, Proposify offers its customers a live feed under the dashboard that allows teams to track who is opening their proposals or contracts, how often, and for how long. Proposify’s tracking analytics tool has been designed to help businesses gather detailed and precious insights into each stage of the sales process. This way, teams, and upper management know exactly where to focus their effort and what actions they need to take to improve their bottom line.
And to help teams hit the ground running, it also has a well-thought-out tutorial facilitating the system’s implementation.
However, two major drawbacks of using Proposify include the glitchy controls often requiring users to refresh the page and the lack of customization when it comes to the packages.
There are three different packages available for businesses:
- The free plan: Allows one user to send up to 5 documents monthly and enjoy some great features such as proposal analytics, interactive quotes, and e-signatures for free.
- The $49/month plan: Enables users to send an unlimited number of documents every month, enjoy all of the free plan features, and extra features such as integration with other sales tools, chat support, and custom fields.
- The $590/month plan: In addition to all the features users can access with the $49/month plan, this premium plan provides premium customer service support, workflow approval, and Salesforce integration for up to 10 users.
Only a few document automation software providers have a free plan, so this is definitely a great option if you don’t need to send too many documents.
Adobe Sign is one of the best e-signature tools on the market. Not only does it let users send, approve and sign documents, but the platform is also designed to enable 100% digital documentation. And as such, it provides features to help businesses with online payments, custom forms, mobile signature capture and fully customizable templates.
It also allows for third-party integration with applications such as Salesforce or Microsoft Dynamics to streamline the sales management process. Lastly, Adobe Sign features collaboration tools to facilitate teamwork.
Two of the main disadvantages of using Adobe Sign include the annual commitment for the two advanced plans and limited integrations with other software, reducing the workflow automation.
Adobe Sign provides businesses and solo entrepreneurs with three different pricing options:
- Adobe PDF Pack: This plan costs $9.99 per month and provides one user with tools to request e-signatures and combine PDFs.
- Adobe Pro DC: This pack includes all of the Adobe PDF pack features and also allows you to edit PDF documents for $14.99 a month.
- Adobe Pro DC with advanced e-sign: For $27.99 a month, users will be able to enjoy all the features of the Pro plan plus additional features such as tools for payment collection.
The platform offers a 7-day free trial so that you can try it out before committing.
According to HelloSign, 80% of documents sent with the software are returned within 48 hours!
That’s probably why hundreds of thousands of businesses use it on a daily basis.
HelloSign can be added to Salesforce and integrated with Dropbox so that users can seamlessly send large files to their clients.
Here’s a rundown of HelloSign’s different features:
- Online document signing
- Fillable PDFs: PDFs can easily be formatted
- Document management: the app allows you to send, sign, share, store, and easily access documents all in the same spot.
- Electronic signature creation
- Branding customization
According to many online reviews, one of the main drawbacks of using HelloSign is the user experience. The ability to organize documents could be improved.
HelloSign offers four plans and a customizable option:
- Essentials: The Essentials plan costs $15 a month for one user and is perfect for solo entrepreneurs. For this price, users have access to unlimited signature requests, 5 templates, reminders, and much more.
- Dropbox Professional + eSign: With this plan, companies also have access to 3TB of file storage in Dropbox and priority chat support.
- Standard: The Standard plan allows for up to 4 users and includes Salesforce integration and branding customization.
- Premium: This is the optimal plan for people who need to sign up their entire team and want easy access to performance metrics.
You can try HelloSign for free for 30 days which gives you plenty of time to get familiar with the tool and assess its efficiency.
DocSend is a very comprehensive tool that allows businesses to send sensitive information securely.
Some of the main features include:
- Securely sharing and sending documents.
- Document analytics: The document tracking feature is a great way to monitor who opens a link and also compare the performance of different versions of the same document.
- One-click NDAs
- Data rooms: This option allows companies to share multiple documents under a single link. These links can be password protected for extra security.
- Dynamic watermarking: Dynamic watermarking allows document creators to prevent unwanted sharing.
The major drawback with DocSend is the user experience which could be improved.
- Personal: This plan only costs $10 a month per user and has all of the core features and almost all of the document features the other plans have. The only difference is that users need to pay $4 per month and per user if they need the e-signature option and won’t have access to the security features when sharing documents.
- Standard: The Standard plan costs $45 per month per user and has all the options found in the advanced plan except for the Campaign Links feature, which is useful to scale outreach and track the performance of an emailing campaign. This plan doesn’t include security features either.
- Advanced: This premium plan costs $150 per month for up to 3 users and includes every feature from document creation, e-signature, and security to third-party integrations.
DocSend offers a free trial for every plan.
We hope this article provided you with some guidance on the different document automation software available on the market in 2021. Like with anything, knowing what is the best option for your business comes down to your needs and budget. But one thing is for certain, investing in a powerful and comprehensive document automation system is the first step on the path to a hassle-free sales management process 😉
Frequently Asked Questions About PandaDoc
What is PandaDoc?
PandaDoc is a cloud-based document creation and management software designed to help businesses streamline their sales process. The platform allows companies to create and request e-signatures, customize contracts, proposals, or quotes using one of the 400 templates available in the template library and send them from desktop, tablet, or mobile.
What Are Some Alternatives to PandaDoc App?
While PandaDoc is very popular when it comes to document automation, some of its competitors offer similar services.
Here are the six best alternatives to PandaDoc:
- Adobe Sign
Why Does Your Business Need Document Automation Software?
Document automation can save your business time, money, and hassle by streamlining the whole sales and marketing process.
Here are 3 top benefits of using document automation for your business:
- Faster document generation: This is undoubtedly the number one benefit to using document automation. Indeed, digitizing documents becomes quick and easy with the use of automation systems and high-quality templates.
- Reduces error: Required fields and AI-powered software both help significantly reduce costly errors.
- Enhanced security: Having all of your documents stored in one place increases security for sensitive documents. What’s more, with document automation software, you can enable access and track who has opened your documents.